A Freelance Crew Member Synced Her Calendar and Never Double-Booked Again
Double-booking is the freelance crew member's nightmare. You confirm a shoot for Thursday, forget to update your calendar, and then accept another offer for the same day. Now you are canceling on someone, damaging a relationship, and hurting your reliability score. It has happened to all of us.
The fix is simple: sync your calendar.
How It Works
Assignment Desk connects to Google Calendar, Microsoft Outlook, and any iCal-compatible calendar. Once connected:
- Booked shoots automatically appear on your personal calendar as events with date, time, location, and shoot details
- Your busy times are reflected on the platform — if you have a personal event or another gig on your calendar, coordinators can see that you are unavailable without you having to manually update anything
- Updates sync both directions — cancel a shoot on the platform, it disappears from your calendar. Block out vacation days on your calendar, the platform reflects it.
Setup Takes 2 Minutes
- Go to your portal calendar settings
- Click "Connect Calendar" and choose your provider
- Authorize the connection
- Done. Your shoots and availability are now synced.
Why This Matters for Bookings
When a coordinator is building a crew list, they check availability. If your calendar shows you are available, you get the offer. If it shows a conflict, they move to the next person. An accurate calendar means you get offered every gig you are actually available for — and none of the ones you are not.
No more "sorry I forgot I had something that day." No more double-bookings. No more damaged relationships. Just sync your calendar.