Vendor ICA, Vendor Payment ICA & Terms & Conditions

Vendor Crew ICA, Vendor Payment ICA & Terms and Conditions

Vendor Crew ICA

Assignment Desk (AD) will serve as a non-exclusive agent for the services of video production specialists including video crews, camera operators, sound operators, and other skilled crew members (CREW).

Assignment Desk (AD) serves as a third-party payment processor and administrative service provider for video production
professionals, including video crews, camera operators, sound operators, and other skilled personnel (“CREW”). Under this agreement,
AD facilitates 1099 payroll processing on behalf of the end client.

FEES – AD and CREW will agree on a rate for services prior to booking each job/shoot. AD will mark up this rate to our client. All billing and monetary discussions should be run through AD and never discussed with the client.

MILEAGE– Billed at Federal mileage rate at time of booking, per mile billed in excess of 50 miles (1st 50 miles are local and Non-Billable) Parking, Tolls, Taxes and Shipping additional (Receipts Req.)

STAND-BY STATUS – AD will request CREW to hold certain dates while the client firms up other details. If on Stand-by, CREW agrees to notify AD prior to accepting other work on that date. AD will always respond in a reasonable amount of time, based on the CREW’S timeline.

CANCELLATIONS AD asks all clients to pay a cancellation fee: 50% of estimated costs within 24-48 hours notice 100% with less than 24 hours notice.

INVOICING & PAYMENT– CREW will bill AD within 48 hours of each shoot, including any expense receipts, via AD’s booking platform by submitting their bill approval. By submitting a bill approval, the vendor affirms that they have reported any and all on-set issues, including but not limited to incidents, injuries, or any other notable concerns that occurred during the shoot. If any such issues were not previously reported, the vendor must disclose them at the time of bill approval. If a bill approval is not received within 48 hours upon completion of each shoot, AD will invoice the client the amount agreed upon prior to the shoot. AD will invoice the client after all vendor bills are received. AD will pay CREW via QB the Friday after the client’s payment is received, unless different payment terms were specified at the time of booking. Any client chargebacks, refunds, or damage claims tied to crew conduct can be deducted from the crew’s future payouts.

CLIENTS– If CREW or any CREW subcontracted by CREW is contacted directly by a Client that they have worked for only through AD, within 2 years from the date of completion of last subcontractor job worked for AD, CREW agrees to refer only that specific client to AD to book their services. Crew also agrees not to directly solicit or accept payment for any services from a Client which they have worked for only through AD, within 2 years from the date of completion of last subcontractor job worked for AD. CREW may elect to exclude clients from this agreement at the time of booking, by providing a past paid invoice by the client.

INSURANCE & LEGAL

CREW is responsible for the payment of all Federal, State, and local taxes, and for securing and maintaining all necessary insurance, including but not limited to general liability, professional liability, workers’ compensation, and equipment coverage. If CREW fails to maintain or provide proof of such insurance coverage, the CREW may fall if specified in agreement under AD’s liability and workers comp insurance coverage solely for the duration of the booked assignment. In such cases, AD reserves the right to deduct a surcharge from CREW’s compensation to offset the associated cost of insurance coverage. CREW agrees to indemnify and hold harmless AD, its clients, and affiliates from and against any and all claims, damages, liabilities, costs, or expenses (including reasonable legal fees) arising from services performed by CREW.

Agency and Non-Employer Status – 1099 Vendors
AD does not serve as the employer of record for 1099 contractors. All CREW engaged under this agreement are independent contractors and shall not be considered employees, agents, or representatives of AD or its clients for any purpose.

Confidentiality, Non Disclosure & Work Production Rights
Vendor agrees not to use the name, logo, or likeness of Assignment Desk (AD) or its clients for any marketing, promotional, or publicity purposes without prior written consent. All footage, materials, and content captured during assignments are the sole property of AD or its designated end client. Vendor shall not disclose any information related to client identities, rates, workflows, or internal operations.

IRS W-9 – All Independent Contractors of AD must agree to the following statements: Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien).

Vendor Payment ICA

Assignment Desk (AD) serves as a third-party payment processor and administrative service provider for video production professionals, including video crews, camera operators, sound operators, and other skilled personnel (“CREW”). Under this agreement, AD facilitates 1099 payroll processing on behalf of the end client.

FEES & CANCELLATIONS – AD and CREW will agree on a rate for services prior to booking each job/shoot. AD asks all clients to pay a cancellation fee: 50% of estimated costs within 24-48 hours notice 100% with less than 24 hours notice.

INVOICING & PAYMENT– CREW will bill AD within 48 hours of each shoot, including any expense receipts. By submitting your bill, the vendor affirms that they have reported any and all on-set issues, including but not limited to incidents, injuries, or any other notable concerns that occurred during the shoot. If any such issues were not previously reported, the vendor must disclose them at the time of billing. If a bill approval is not received within 48 hours upon completion of each shoot, AD will invoice the client the amount agreed upon prior to the shoot. AD will pay CREW via QB the Friday after the client’s payment is received, unless different payment terms were specified at the time of booking. Any client chargebacks, refunds, or damage claims tied to crew conduct can be deducted from the crew’s future payouts.

CLIENTS– If CREW or any CREW subcontracted by CREW is contacted directly by a Client that they have worked for only through AD, within 2 years from the date of completion of last subcontractor job worked for AD, CREW agrees to refer only that specific client to AD to book their services. Crew also agrees not to directly solicit or accept payment for any services from a Client which they have worked for only through AD, within 2 years from the date of completion of last subcontractor job worked for AD. CREW may elect to exclude clients from this agreement at the time of booking, by providing a past paid invoice by the client.

INSURANCE & LEGAL
Crew is responsible for the payment of all Federal, State, and local taxes, and for securing and maintaining all necessary insurance, including but not limited to general liability, professional liability, workers’ compensation, and equipment coverage. If CREW fails to maintain or provide proof of such insurance coverage, the CREW may fall under AD’s liability and workers comp insurance coverage solely for the duration of the booked assignment. In such cases, AD reserves the right to deduct a surcharge from CREW’s compensation to offset the associated cost of insurance coverage. CREW agrees to indemnify and hold harmless AD, its clients, and affiliates from and against any and all claims, damages, liabilities, costs, or expenses (including reasonable legal fees) arising from services performed by CREW.

Agency and Non-Employer Status – 1099 Vendors
AD facilitates payment processing on behalf of its clients and coordinates CREW bookings. However, AD does not serve as the employer of record for 1099 contractors. All CREW engaged under this agreement are independent contractors and shall not be considered employees, agents, or representatives of AD or its clients for any purpose.

Confidentiality, Non Disclosure & Work Production Rights
Vendor agrees not to use the name, logo, or likeness of Assignment Desk (AD) or its clients for any marketing, promotional, or publicity purposes without prior written consent. All footage, materials, and content captured during assignments are the sole property of AD or its designated end client. Vendor shall not disclose any information related to client identities, rates, workflows, or internal operations.

IRS W-9
All Independent Contractors of AD must agree to the following statements: Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien).

TERMS OR SERVICES FOR SOFTWARE 
We provide you with software to manage your shoots and crew, manage your gigs, and post shoots; we will respect and protect your privacy, data and personal information. Assignment Desk may offer other services to you that may be subject to additional or different terms.

Registering for Assignment Desk
You provide us with basic information about you or business organization; we will seek to verify your information (we may work with third parties to do so) and approve your account unless deemed risky (by us or our payment processors). You give us permission to do all this, and to periodically update the information or we otherwise must decline to offer Assignment Desk to you. There are some prohibited activities for which you may not use Assignment Desk including, but not limited to, illegal activity, adult content, gambling, multi-level marketing, drugs, Intellectual property or proprietary rights infringement and Investment & credit services.

SMS Notifications
1. When you opt-in to the service, we will send you an SMS message to confirm your signup.

2. You will receive messages confirming purchases and transactions made via text along with instructional information from event organizers related to any events you may be attending.

3. You can cancel the SMS service at any time. Just text “STOP” to the short code. After you send the SMS message “STOP” to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time, and we will start sending SMS messages to you again.

4. If at any time you forget what keywords are supported, just text “HELP” to the short code. After you send the SMS message “HELP” to us, we will respond with instructions on how to use our service as well as how to unsubscribe.

5. We are able to deliver messages to the following mobile phone carriers: Major carriers: AT&T, Verizon Wireless, Sprint, T-Mobile, MetroPCS, U.S. Cellular, Alltel, Boost Mobile, Nextel, and Virgin Mobile. Minor carriers: Alaska Communications Systems (ACS), Appalachian Wireless (EKN), Bluegrass Cellular, Cellular One of East Central IL (ECIT), Cellular One of Northeast Pennsylvania, Cincinnati Bell Wireless, Cricket, Coral Wireless (Mobi PCS), COX, Cross, Element Mobile (Flat Wireless), Epic Touch (Elkhart Telephone), GCI, Golden State, Hawkeye (Chat Mobility), Hawkeye (NW Missouri), Illinois Valley Cellular, Inland Cellular, iWireless (Iowa Wireless), Keystone Wireless (Immix Wireless/PC Man), Mosaic (Consolidated or CTC Telecom), Nex-Tech Wireless, NTelos, Panhandle Communications, Pioneer, Plateau (Texas RSA 3 Ltd), Revol, RINA, Simmetry (TMP Corporation), Thumb Cellular, Union Wireless, United Wireless, Viaero Wireless, and West Central (WCC or 5 Star Wireless). ***Carriers are not liable for delayed or undelivered messages***

6. As always, message and data rates may apply for any messages sent to you from us and to us from you. You will receive up to two SMS messages per transaction you make. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.

Updated July 2025