How Enterprise Clients Run 50-Person Teams Without Losing Their Minds

One of the questions I get most from larger production companies is: "We have 15 producers booking crew independently. Half of them do not know what the other half is doing. Can you fix that?"

Yes. That is exactly what Enterprise team environments are built for.

The Problem With Independent Booking

When every producer on your team books crew in their own silo — their own contacts, their own spreadsheet, their own email chain — you get three problems:

1. Duplicate effort. Two producers in your company independently vet and book the same DP in Chicago, each starting from scratch.
2. Lost intelligence. Producer A had a terrible experience with a camera operator in Atlanta, but Producer B books the same person three months later because nobody shared the information.
3. No institutional memory. When a producer leaves your company, their crew relationships leave with them.

How Team Environments Fix This

Enterprise gives you a shared workspace where up to 50 users from your organization see the same data:

• Shared crew ratings: When any team member rates a crew member, that rating is visible to everyone on the team. Rate once, benefit everywhere.
• Private notes: Leave internal notes on any crew member — "Great with teleprompter setups" or "Runs 15 minutes late, always" — visible only to your team.
• Preferred and Do-Not-Use lists: Your team's preferred crew and blocked crew are shared across every account. One producer's great find becomes everyone's go-to.
• Full booking history: See every shoot your company has booked, who was on it, and how they were rated — regardless of which producer made the booking.

Role-Based Permissions

Not everyone on a 50-person team needs the same access. Enterprise lets you assign roles:

• Admin: Full access — user management, billing, settings, all crew data
• Manager: Can book shoots, rate crew, manage team notes, view billing
• Staff: Can search crew and view shared ratings/notes, but cannot modify team settings or billing

QuickBooks Integration

For teams managing high volumes of shoots, the QuickBooks Online integration syncs invoices, payments, and expense data automatically. No manual data entry, no reconciliation headaches. Your accounting team stays in their tool while your production team stays in ours.

Explore Enterprise features or talk to our team about setting up a team environment for your organization.